Suffolk County Clerk Departments & Services

Check Land and Court Actions Document Status

You will need the TMN (also known as the District, Section,  Block and Lot numbers) or the Index Number to check on the status of Land Record and Court Actions Documents using either the Automated Telephone Land Record and Supreme Court Actions Hotline and or the Suffolk County Clerk Online Records website.

Do not know the TMN?  It is located on the tax bill for the property, or you may contact the Town Assessor in which the property is located, give them the property address.

Do not know the Index Number?  To obtain an Index Number perform a Plaintiff and/or Defendant search in the Court Minutes database.   

Automated Telephone Land Record and Supreme Court Actions Hotline (631) 852-2000 Ext. 650

Land Records

Retrieves the 15 most recent entries 12/1/2000 - present verified date.

The property’s 19 digit Tax Map Identification Number (also known as the District Section Block and Lot number) is required to use this service.

Enter the property’s 19 digit Tax Map Identification Number i.e., District 0501 Section 01000 Block 0300 Lot 019000.

Follow the automated prompts.  

Court Records  

Retrieve the 15 most recent entries 4/1/1984 - present Entry Date.  Index Number is required to use this service.

Enter the two-digit year followed by the Index Number.

Follow the automated prompts.

Note: If the index number is less than five digits, pad (add the necessary) it with zeros.

Sample: Year 2007 Index Number 163 Enter as 0700163.  

 

Suffolk County Clerk Online Records website. Please NOTE: the from and to Verified/Current dates of the index and documents may be accessed at any time by placing the mouse over My Account on the red bar and clicking latest news. 

 

Business Certs Online Record Search

Enter the information you are searching by.  (Date format 1/14/1999)

Click the Search button.

You may access additional information by clicking on the Business Name.    

Court Minutes Online Record Search

To search by Index Number enter the two-digit year followed by a space and a five-digit index number.

To search by Plaintiff enter the Last Name immediately followed (no space) by a percent sign (%) and the first three letters of the First Name

To search by Defendant enter the Last Name immediately followed (no space) by a percent sign (%) and the first three letters of the First Name

You may search by any one or any combination of Index Number, Plaintiff or Defendant

Please Note: If the index number is less than five digits, pad it with zeros.                        

CORRECT ENTRY INDEX #: 07 00163  

Search for an Index Number

Search by Plaintiff and/or Defendant enter the Last Name immediately followed by a percentage sign % no spaces and the First Name on the same line.

Click the Search button.

You may access additional information by clicking on the Index Number.  

Corporations Online Record Search  

Enter the information you are searching by.

Click the Search button.

You may access additional information by clicking on the   Corporation Name.    

Judgments Online Record Search  

Debtor Search 

Enter the Debtor's Last Name and the Debtor's First Name.    

Click the Search button.   

You may access additional information by clicking on the Index #.

To check the status of a judgment if any, see Remarks or Notations.  

Company Search    

Enter the Company Name in the Debtor's Last Name field.    

Click the Search button.   

You may access additional information by clicking on the Index #.

To check the status of a judgment, if any see Remarks or Notations.    

Liens Online Record Search

Search 1   January 1983 to September 16, 2007

Enter the last name into the Against Last Name/Company field, a space and the first few letters of the first name, Do Not enter anything into the First Name field

Click the Search button

You may access additional information by clicking on the Lien#.

To check the status of a lien if any, see the Release Date in the heading and/or the Notations or Remarks section.  

Search 2   September 16, 2007 to verify date 

Enter the last name into the Against Last Name/Company field.

Enter the first few letters of the first name in the First Name field.

Click the Search button.

You may access additional information by clicking on the Lien#.

To check the status of a lien, if any see the Release Date in the heading and/or the Notations or Remarks section.  

Land Records Online Record Search   

Must use the 19 digit number Tax Map ID No. also known as the District, Section, Block, and Lot numbers. 

Enter without punctuation i.e., 0501 010 00 0300 019000.

You may contact the Town Assessor's office in which the property is located to obtain the Tax Map Identification Number.

Deeds

Enter the Tax Map ID No. using the Tab key to advance to the next box.

Click the Search button.

You may access additional information by clicking on the Liber number. 

Mortgages 

Enter the Tax Map ID No. using the Tab key to advance to the next box.

Click the Search button.

You may access additional information by clicking on the Liber number.  

UCC Online Record Search

Enter the Index Number, press enter, or click the Search button.  

Enter the Debtor Last Name / Company, press enter, or click the Search button.  

Search Results - You may access additional information by clicking on the associated UCC number.

 

District Codes for Towns and Villages

 

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