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REQUEST FOR QUOTES

Posted: January 9, 2017

Preparation of a disability experience study report of health coverage membership data and analysis of revised assumptions on the Governmental Accounting Standards Board (GASB) Statement 45 actuarial report

The Suffolk County Department of Audit & Control is seeking proposals from actuarial consulting firms to perform an experience study of Suffolk County’s health coverage membership. Services provided should include analysis of disability and Medicare data over a 5 year period. The selected firm will propose changes to the County’s assumptions currently used in the GASB 45 actuarial calculation and advise the County on the impact of these changes to the County’s OPEB liability.

To be considered for this engagement you must meet the following minimum requirements:

  • Certify that consultants maintain compliant status with the Society of Actuaries.

Proposals must include:

  • Price quote
  • Timeline for the study
  • Description of firm’s technical experience including projects of similar scope & size
  • Description of the qualifications of staff that will provide the services

Proposals must be received by 5 p.m. January 18, 2017, via one of the following methods, marked ATTN: Brenda Sloan

Fax to: (631) 853-5034

E-mail to: brenda.sloan@suffolkcountyny.gov

U.S. mail:

The Suffolk County Comptroller’s Office – 8th floor
H. Lee Dennison Executive Office Building
100 Veterans Memorial Highway
P.O. Box 6100 Hauppauge, NY 11788-0099

Note: The Consultant Experience Study Report must be submitted to our office before March 31, 2017.

An award will be made based on the best value to the County. The best value basis optimizes quality, cost and efficiency among responsive and responsible proposers.

Questions should be submitted in writing by fax or e-mail as noted above.

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SOLICITATION OF QUOTES

Posted: October 20, 2016

Compliance with respect to Guidelines and Uniform Fee Schedules Established by The Administrative Board for the Offices of the Public Administrators

The Suffolk County Department of Audit & Control (“Department”) is seeking proposals from qualified accounting firms (Proposers) to conduct an audit and provide a report with regard to the records of the Office of the Suffolk County Public Administrator (“Office”), in accordance with Generally Accepted Government Auditing Standards. The objective of the audit is to determine the extent of the Office’s compliance with respect to guidelines and uniform fee schedules established by the Administrative Board for the Offices of the Public Administrators. Audit services shall be for the period ending December 31, 2016.

Attached for your convenience are the Surrogate’s Court Procedure Article 12 (Appendix A) and the Guidelines for the Operations of the Offices of the Public Administrators of New York State (Appendix B) which outline the scope of services to be provided.

The anticipated term of the contract will be January 1, 2017 through December 31, 2017 with four (4) one-year extensions at the County’s discretion, for the years ending December 31, 2018, December 31, 2019, December 31, 2020 and December 31, 2021. The Proposal submitted in response to this Solicitation, as may be negotiated by the Department, will become the basis for the contract.

In accordance with Suffolk County policies and procedures, contracts for consultant services between $1,000.01 and $25,000.00 are not subject to competitive bidding requirements; however, such procurement must be conducted pursuant to a solicitation of quotes process.

The anticipated term of the contract will be January 1, 2017 through December 31, 2017 with four (4) one-year extensions at the County’s discretion, for the years ending December 31, 2018, December 31, 2019, December 31, 2020 and December 31, 2021. The Proposal submitted in response to this Solicitation, as may be negotiated by the Department, will become the basis for the contract.

All work performed under the contract will be paid in accordance with the “Comptroller’s Rules and Regulations for Consultant’s Service Agreements,” (available on the Suffolk County Comptroller’s website). Include with your response a Cost Proposal/Fee Schedule consisting of a Project Fee for the Audit, which includes all professional services and out-of-pocket expenses for the project.

Proposers must meet the following minimum requirements:

  • Certify that they are a licensed CPA firm registered in the State of New York and in good standing
  • Certify that they possess at least ten (10) years of audit experience
  • Certify that they meet the independence requirements of the Standards for Audit of Governmental Organizations, Programs, Activities, and Functions and are compliant with Government Auditing Standards (the Yellow Book)
  • Certify that you have no record of poor quality audit work

Proposals must include the following information:

  • Firm name and address (all locations);
  • Year firm was founded, history of the firm, and the length of time in operation;
  • Describe the nature of organization (e.g. business corporation, not-for-profit corporation, proprietorship, etc.);
  • Location from which services will be performed;
  • Contact person and title for contract purposes;
  • Name and title of individual(s) who will be performing work under this contract. For each professional listed, provide information regarding education, experience and expertise; provide resumes and copies of professional licenses and proof of other affiliations, if applicable;
  • Description of firm’s technical experience including other accounts (clients) involving the provision of similar services;
  • Description of firm’s experience in conducting audits (including number of years of experience);
  • Description of firm’s experience in conducting audits in accordance with Government Auditing Standards (including number of years of experience);
  • Provide three (3) client references for which similar services have been provided (governmental agencies preferred);
  • Provide information on the circumstances and status of any past or present civil or criminal investigations or litigation against the Proposer;
  • Disclose the existence of any conflicts of interests, whether existing or potential, in material financial relationships and/or any family relationships between the Proposer (and their employees) and any County employee, or any other matter that may create a conflict of interest or the appearance thereof; if none exist, state so;
  • Identify the nature of any potential conflict of interest the firm may have in providing audit services to the Department;
  • Provide proof of professional liability insurance coverage and coverage amounts and/or limitations and exclusions;
  • Completed and notarized Suffolk County Form 22 (Contractor’s/Vendor’s Public Disclosure Statement - attached);
  • Provide an all-inclusive Project Fee for the audit services provided for each audit period. In addition, provide a separate Project Fee for audit services during each option year. All professional services and out-of-pocket expenses shall be included in the Project Fee.

Proposals must be received by 3:30 p.m., November 14, 2016, by one of the following methods, marked Attn: Frank Bayer:

Fax to: 631-853-5964

E-mail to: frank.bayer@suffolkcountyny.gov

Deliver to:

The Suffolk County Comptroller’s Office – 9th floor
H. Lee Dennison Executive Office Building
100 Veterans Memorial Highway
P.O. Box 6100 Hauppauge, NY 11788-0099

The County expressly reserves the right to:

  1. Reject or cancel any or all proposals or any part thereof submitted in response to this Solicitation;
  2. Withdraw the solicitation at any time, at the County’s sole discretion;;
  3. Conduct contract negotiations with the next responsible Proposer should the County be unsuccessful in negotiations with the selected Proposer;
  4. Require clarification at any time during the process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a proposal.

An award will be made based on the best value to the County - best value basis optimizes quality, cost and efficiency among responsive and responsible proposers.

Questions should be submitted in writing by fax or e-mail as noted above.

Attachments:

Appendix A

Appendix B

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SOLICITATION OF QUOTES

Posted: August 11, 2016

Peer Review of Suffolk County Department of Audit & Control Audit Division

The Suffolk County Department of Audit & Control (Department) is seeking proposals from qualified accounting firms (Proposers) to conduct a Peer Review of the Audit Division’s system of quality control, in accordance with Government Auditing Standards. The objectives of the review shall be to determine whether the Audit Division’s internal quality control system is suitably designed and operating effectively to provide reasonable assurance of compliance with applicable Government Auditing Standards for performance audits (Appendix A, attached). The review team shall prepare a signed report and a letter to management if appropriate, stating their conclusions. The period under review shall be for the one year period ending December 31, 2015.

The anticipated term of the contract will be October 1, 2016 through December 31, 2016. The peer review is to begin on or about October 1, 2016, and the final report issued by October 31, 2016. The Proposal submitted in response to this Solicitation, as may be negotiated by the Department, will become the basis for the contract.

All work performed under the contract will be paid in accordance with the “Comptroller’s Rules and Regulations for Consultant’s Service Agreements,” (available on the Suffolk County Comptroller’s website). Include with your response a Cost Proposal/Fee Schedule consisting of a Project Fee for the Peer Review, which includes all professional services and out-of-pocket expenses for the project.

Proposers must meet the following minimum qualifications:

  • Certify that they are a licensed CPA/firm registered in New York State and in good standing;
  • Certify that they meet the independence requirements of the Standards for Audit of Governmental Organizations, Programs, Activities, and Functions (Government Auditing Standards – “Yellow Book”);
  • Certify that they have no record of poor quality audit work;
  • Provide evidence that they received a satisfactory peer review within the last three (3) years; and
  • Certify that they possess qualifications to conduct peer reviews as established by the Government Accountability Office’s (GAO) Generally Accepted Government Auditing Standards (GAGAS).

Proposals must include the following information:

  • Firm name and address (all locations);
  • Year firm was founded and history;
  • Describe the nature of organization (e.g. business corporation, not-for-profit corporation, proprietorship, etc.);
  • Contact person and title for contract purposes;
  • Name and title of individual(s) who will be performing work under this contract. For each professional listed, provide information regarding education, experience and expertise; provide resumes and copies of professional licenses and proof of other affiliations, if applicable;
  • Description of firm’s technical experience including other accounts (clients) involving the provision of similar services;
  • Description of firm’s experience in conducting peer reviews (including number of years of experience);
  • Description of firm’s experience in conducting peer reviews in accordance with Government Auditing Standards (including number of years of experience);
  • Provide three (3) client references for which similar services have been provided, at least one must be for peer review services (governmental agencies preferred);
  • Provide information on the circumstances and status of any past or present civil or criminal investigations or litigation against the Proposer;
  • Disclose the existence of any conflicts of interests, whether existing or potential, in material financial relationships and/or any family relationships between the Proposer (and their employees) and any County employee, or any other matter that may create a conflict of interest or the appearance thereof; if none exist, state so;
  • Identify the nature of any potential conflict of interest the firm may have in providing peer review services to the Department;
  • Provide proof of professional liability insurance coverage and coverage amounts and/or limitations and exclusions;
  • Completed and notarized Suffolk County Form 22 (Contractor’s/Vendor’s Public Disclosure Statement - attached);
  • Provide an all-inclusive Project Fee for the audit services provided. All professional services and out-of-pocket expenses shall be included in the Project Fee.

Proposals must be received by 3:30 P.M., August 24, 2016, via one of the following methods:

Attachments: Suffolk County Form 22 - Contractor’s/Vendor’s Public Disclosure Statement

GAO External Peer Review

Fax to: 631-853-5964 Attn: Frank Bayer

E-mail to: frank.bayer@suffolkcountyny.gov

Deliver to:

Suffolk County Comptroller’s Office – Attn: Frank Bayer (9th fl.)
H. Lee Dennison Executive Office Building
100 Veterans Memorial Highway
Hauppauge, NY 11788-0099

The County expressly reserves the right to:

  1. Reject or cancel any or all proposals or any part thereof submitted in response to this Solicitation;
  2. Withdraw the solicitation at any time, at the County’s sole discretion;
  3. Conduct contract negotiations with the next responsible Proposer should the County be unsuccessful in negotiations with the selected Proposer;
  4. Require clarification at any time during the process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a proposal.

In accordance with Suffolk County Procurement Policy, contracts awarded under the Solicitation of Quotes method cannot exceed $25,000.00.

An award will be made based on “best value” to the County. The “best value” basis optimizes quality, cost and efficiency among responsive and responsible proposers.

Questions should be submitted in writing by fax or e-mail as noted above.