Clerk's Office

Public Access

The Public Access area offers a library-type setting including computer workstations for public use. These computer workstations have access to the more than 2.5 million digital images in the Suffolk County Clerk's Office Imaging System from 1987 to present.  Assistance is available with numerous user-friendly help desk resources. Public printing, coping, faxing and email services are also available for a nominal fee.  

In addition, the Public Access division maintains microfilmed images of various types of documents, some dating back to 1660. Of the various documents available on film or computer, are recorded deeds, mortgages, satisfactions of mortgages, transcripts of judgments, filed business certificates, etc. Older documents that are not available on microfilm or computer are maintained in bound books in the Record room. 

OBTAIN COPIES OR CERTIFIED COPIES OF DOCUMENTS   

You may obtain copies or certified copies of documents by visiting Public Access or by requesting them by mail.

Requests by mail require the property tax map identification number located on the property tax bill, (include a photocopy with your request) or you may contact the Town Assessor’s office in which the property is located to obtain the property tax map identification number.

In addition, if the Liber and Page numbers for deeds and mortgages are known be sure to include them in your request.

Requests for other types of documents should include as much information as possible to identify the document, such as, an index number, name of business, corporation name, filed date, recorded date, etc.   

Note: Be sure to include the Suffolk County Recording & Endorsement Page in the document’s page count.  

DOCUMENT PAGE COUNT IS UNKNOWN  

Certified DEED Document

If the exact page count of a deed document is unknown and you are requesting a Certified copy, include a not to exceed check (see sample check below) for $10.00 per Certified copy requested. The total amount will be filled in on your check and a receipt will be returned to you with your order.

Plain DEED Document

If the exact page count of a deed document is unknown and you are requesting a Plain copy, include a not to exceed check (see sample check below) for $5.00 per Plain copy requested. The total amount will be filled in on your check and a receipt will be returned to you with your order.

MORTGAGE Document

If the exact page count of a mortgage document is unknown include a not to exceed check (see sample check below) for $40.00 per document requested. The total amount will be filled in on your check and a receipt will be returned to you with your order.

Certified SATISFACTION OF MORTGAGE Document

If the exact page count of a Satisfaction of Mortgage document is unknown and you are requesting a Certified copy, include a not to exceed check (see sample check) for $10.00 per Certified copy requested. The total amount will be filled in on your check and a receipt will be returned to you with your order.

All requests must be accompanied by a check or money order made payable to the Suffolk County Clerk.  

Note:   If you request more than one document at the same time, you may add the not to exceed amounts for each document requested i.e., the not to exceed for two mortgage documents is $80.00.

DOCUMENT PAGE COUNT IS KNOWN 

If you know the exact page count of the document(s), you are requesting please include a check for the amount listed on the fee schedule.

Mail  request with payment to: