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Public Access
The Public Access area offers a library-type setting including computer workstations for public use. These computer workstations have access to the more than 2.5 million digital images in the Suffolk County Clerk's Office Imaging System from 1987 to present. Assistance is provided with numerous user-friendly help desk resources. Public printing, coping, faxing and email services are also available for a nominal fee.
In addition, the Public Access division maintains microfilmed images of various types of documents, some dating back to 1660. Examples of the various documents available on film or computer, are recorded deeds, mortgages, satisfactions of mortgages, transcript of judgments, filed business certificates, etc. Older documents that are not available on microfilm or computer are maintained in bound books in the Record room.
You may obtain copies or certified copies of documents by visiting Public Access or by requesting them by mail. Requests by mail require the property tax map identification number and/or the Liber and Page number for deeds and mortgages. Requests for other types of documents should include as much information as possible to identify the document such as index number, name of business, corporation name, filed date, recorded date, etc.
In order to expedite your request please include a contact name, telephone number or email address. All requests must be accompanied by a check or money order payable to: Suffolk County Clerk, in the amount indicated on the fee schedule*. Mail all requests to the address at the top of the page, Attention: Public Access.
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If the total page count of the document is unknown, you may write a "not to exceed $ (fill-in-amount) " check (see the memo section on the sample below). The total amount will be filled in and a copy of such will be returned to you (for your records) with your order.
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