Home Owner's Watch List (H.O.W.L)

Suffolk County Seal
Judith A. Pascale
Suffolk County Clerk

Welcome to the Suffolk County Clerk's Office

At one time or another either directly or indirectly, every resident of Suffolk County deals with our office. So if you are buying a home, satisfying your mortgage, filing a lien or judgment, grieving your taxes or interacting with the judicial system, we look forward to working with you.

Nicole DeLuca
Chief Deputy County Clerk

Forms

Commonly Used Forms

Business Certificate Order Form Fill out and complete the PDF to order a copy of a Business Certificate.
Deed Order Form Fill out and complete the PDF to order a copy of a Deed.
Divorce/Stipulation/Domestic Relations Order (QDRO) Fill out and complete the PDF to order a copy of a Divorce/Stipulation/Domestic Relations Order (QDRO).
Mortgage Satisfaction Order Form If you wish to obtain a copy of the Mortgage Satisfaction you may do so by using this form.

Business Forms

Business Certificate Certificate of Conducting Business Under An Assumed Name for an Individual (also known as a DBA certificate) Completion and Filing Instructions
Business Certificate For Partners Certificate of Conducting Business as Partners (2 or more owners) Completion and Filing Instructions
Amended Business Certificate Certificate for amending the facts recited in the original certificate Completion and Filing Instructions
Amended Business Certificate for Partners Certificate for amending the facts recited in the original certificate for partners Completion and Filing Instructions
Certificate of Discontinuance Certificate for discontinuing a business Completion and Filing Instructions
Certificate of Discontinuance of Business Partners Certificate for discontinuing a business for partners Completion and Filing Instructions

Court Action Forms

RJI (Request For Judicial Intervention)
Main RJI Form (840) Whenever a Judge's signature is required, a complete RJI must be presented to the court.
General Addendum (840A) Use when additional space for information is require.
Commercial Division Addendum (840C) Request for Judicial Intervention Addendum.
Foreclosure Addendum (840F) For use in ALL mortgage foreclosure actions where the property is
Matrimonial Addendum (840M) For use when there are children under the age of 18 who are subject to the matrimonial action.
Explanation of Revisions Summary of Modifications to Request for Judicial Intervention form (UCS-840) and Addendum forms (UCS_840A, UCS-840C, UCS-840F and UCS-840M)
RJI (Settlement Conference in Residential Mortgage Foreclosure Actions) Whenever a Judge's signature is required, a complete RJI must be presented to the court. You may type the required information directly into the fields prior to printing the document.
SCARP (Small Claims Assessment Review Petition)
SCARP (Small Claim Assessment Review Petition) RPTL-730 Revised May 2018 Please note this form is the most recent revision and must be used effective immediately. This form is required to appeal a Town Court's denial of your request to reduce your property taxes. Form Completion Instructions click here.   Form Filing Instructions click here.
Index Number
Application for Index Number (Form 230) This form is necessary to commence a civil court action. You may type the required information directly into the fields prior to printing the document.
Application for Third Party Index Number This form is necessary to commence a Third Party civil court action. You may type the required information directly into the fields prior to printing the document.
Divorce
Uncontested Divorce Packet New York State Unified Court System link
Name Change
Adult Name Change Order Form
Adult Name Change Petition Form
Infant Name Change Consent Form
Infant Name Change Order Form
Infant Name Change Petition Form
E-File Opt-Out Forms
Mandatory Electronic Filing Opt-Out Form
E-File Notice of Hard Copy Submission Opt-Out Form
Certificate of County Clerk on Deposit
Certificate Of County Clerk on Deposit of Moneys into Court
Instructions Certificate Of County Clerk on Deposit of Moneys into Court
Miscellaneous
Notice to County Clerk to Modify/Amend/Mark Docket

Judgment / UCC Forms

Partial Satisfaction of Judgment This form is used to File a Partial Satisfaction of Judgment.
Satisfaction of Judgment This form is used to File a Satisfaction of Judgment.
UCC Forms Link to NYS Department of State Uniform Commercial Code(UCC) forms

Recording

Deed Packet Forms
How to Record a Deed Instructions - Check List
Suffolk County Clerk Recording Endorsement Form Note: Must be printed on legal size (8 1/2 x 14) paper.
RP-5217 Note: Must be printed on legal size (8 1/2 x 14) paper. For additional information please click here. If the form will not open, save the form to the computer by right clicking the form and save the file to desktop. Once the file is on your desktop, right click the file and Open with Adobe Reader.
TP-584 Combined Real Estate Transfer Tax Return and Credit Line Mortgage Certificate.
TP-584.1 Instructions Included Real Estate Transfer Tax Return Supplemental Schedules
Form Instructions
RP-5217-I Real Property Transfer Report Form Instructions
RP-5217-PDF FAQ Frequently Asked Questions
TP-584-I (4/13) Instructions for New York State Real Estate Transfer Tax Return and Credit Line Mortgage Certificate.
Swis Codes Statewide Information System Codes
Tax Forms and Instructions
Application for Certification for Recording and Nonresident Estimated Income Tax Payment   New IT-2663 (2018)   Voucher New IT-2663-I (2018) Instructions  This form is required for use on sale or transfer of real property by a nonresident after December 31, 2016, but before January 1, 2018. 
Application for Certification for Recording and Nonresident Estimated Income Tax Payment     IT-2663 (2017)   Voucher   IT-2663-I (2017)   Instructions This form is required for use on sale or transfer of real property by a nonresident after December 31, 2015, but before January 1, 2017. 
Uniform Form Certificate of Acknowledgement
East Hampton, Riverhead, Shelter Island, Southampton and Southold ONLY
Peconic Bay Region Community Preservation Form Note: Must be printed on legal size (8 1/2 x 14) paper.

Domestic Registry

Domestic Partnership Registry Affidavit Affidavit for registering a domestic partnership
Dissolution of Domestic Partnership Affidavit Affidavit for dissolving a registered domestic partnership
suffolk county seal

The Suffolk County Clerk's Office continues to develop strategies and systems that promote real-time services and facilitate communication and access.