Home Owner's Watch List (H.O.W.L)

Suffolk County Seal
Judith A. Pascale
Suffolk County Clerk

Welcome to the Suffolk County Clerk's Office

At one time or another either directly or indirectly, every resident of Suffolk County deals with our office. So if you are buying a home, satisfying your mortgage, filing a lien or judgment, grieving your taxes or interacting with the judicial system, we look forward to working with you.

Nicole DeLuca
Chief Deputy County Clerk

Frequently Asked Questions

How do I obtain a Certificate of Residence for my child who will be attending college next semester?
You may obtain a Certificate of Residence by contacting the County Comptroller's Department of Audit & Control at 631-853-5052 or visit the Suffolk County Comptroller's Office https://www.suffolkcountyny.gov/comptroller/Audit-and-Control.
How do I find information regarding Wills, Estates, Guardianships and Adoptions?
For information concerning wills, estates, guardianships and adoptions, contact Suffolk County Surrogate Court at (631) 852-1745.
How and when are properties in Suffolk County Auctioned?

County-owned surplus real estate see: Suffolk County Real Property Auction.

The Suffolk County Clerk’s Office does not have a listing of foreclosures. You must contact the bank’s attorney and or the referee.

Foreclosures filed prior to 2015 Search Online Records for Court Actions Index and Minutes by Defendant, Plaintiff or Index No.

Scroll down to the end of the page and accept the agreement.

On the next screen under SEARCHES, select Court Minutes from the drop down menu.

Type in the index number of the Plaintiff or Defendant then click Search.

The search will return all index numbers that match your criteria from 04/01/84 to date. Review the returned results to identify your case, the index number.

Foreclosures filed 2015 to present see NYS Courts E-Courts search E-File cases on the web.

Search/View/Print: Go to www.nycourts.gov under e-courts click e-filing

  1. Click Supreme Court
  2. Search as guest
  3. Enter Characters
  4. Enter Index Number 6 digit index number and 4 digit year.
How do I obtain or file a copy of my Business Certificate?

In Person: Bring as much information as possible (Business Name, Owner’s Name) to identify the document with you. Payment options cash, check or money order made payable to the Suffolk County Clerk certified copy fee is $5.00. Please note: photo identification is required to enter the building, the Suffolk County Clerk's Office is located at 300 Center Drive, Riverhead, NY 11901, proceed to the Public Access Room.

By Mail: See: Business Certificate Order Form to request by mail.

Where may I find the Approved LLC Publications Newspaper Listing?
See Approved LLC Publications.
How do I obtain a copy of my Deed?

In Person: Bring a copy of your tax bill and/or the Liber and Page numbers or as much information as possible to identify the document with you.

There is a $5.00 - $10.00 fee

Payment options cash, check or money order made payable to the Suffolk County Clerk.

Please note: photo identification is required to enter the building, the Suffolk County Clerk's Office is located at 300 Center Drive, Riverhead, NY 11901, proceed to the Public Access Room.

By Mail: Use the Deed Order Form to request a copy by mail.

What is the Liber and Page number?
The Liber and Page is the unique number assigned to each document at the time it is recorded in the Suffolk County Clerk's Office
What is a Tax Map Number and how do I enter it on your website?
The tax map number identifies a specific piece of property. The Tax Map number is generally found on tax bills and other official documents. It is a four part number: District = 4 digits; Section = 5 digits; Block = 4 digits and Lot = 6 digits. Entry on the web would be as such: 0100 01100 0100 001000. If you do not have your tax map number, please contact your Town Assessor’s Office.
How do I obtain a copy of my Satisfaction of Mortgage?

In Person: Bring a copy of your tax bill and/or the Liber and Page numbers or as much information as possible to identify the document with you. Payment options cash, check or money order made payable to the Suffolk County Clerk. Please note: photo identification is required to enter the building, the Suffolk County Clerk's Office is located at 300 Center Drive, Riverhead, NY 11901, proceed to the Public Access Room.

By Mail: See: Mortgage Satisfaction Order Form to request by mail.

How do I know if a decision has been rendered on my case?
To determine if a decision has been rendered on your case you must call the Supreme Court directly at 631-852-2333.
Is there an online site where we can obtain dates of Entry/Filing with County Clerk so we may serve Court Orders/Judgments with Notice of Entry?
You may use the Suffolk County Clerk’s Automated Telephone System, the Online Records website or NYS Courts E-Courts.
How do I obtain a copy of my Divorce/Stipulation/Domestic Relations Order (QDRO)?

Please be advised that only the parties, their attorney(s) of record, or someone with a court order may have access to these records.

In Person: Bring Photo (ID) identification, the caption of the case and the Index Number. Payment options cash, check or money order made payable to the Suffolk County Clerk, the fee will be between $5.00 and $15.00 per certified copy

Please note: Photo identification is required to enter the building, the Suffolk County Clerk's Office is located at 300 Center Drive, Riverhead, NY 11901, proceed to the Court Actions.

By Mail: See: Divorce/Stipulation/Domestic Relations Order (QDRO) Form to order by mail.

How do I know if my Divorce is finalized?

You may use the Suffolk County Clerk’s Automated Telephone System (requires the Index Number).

Don’t have the Index Number: Use the Online Records website to search for the Index Number and to determine if the Divorce is finalized. Go to Court Minutes Online Record Search, accept the agreement, select Searches on the red bar, and then select Court Minutes. To search by Plaintiff enter the Last Name immediately followed (no space) by a percent sign (%) and the first three letters of the First Name. To search by Defendant enter the Last Name immediately followed (no space) by a percent sign (%) and the first three letters of the First Name. The search will return all index numbers that match your criteria from 04/01/84 to current date listed on website.

How do I search Judgments and Liens?

Go to: https://kiosk.suffolkcountyny.gov/KioskWeb/Notifications.aspx

NOTE: Popup Blockers - either always allow popups from our site (click the flashing tool bar telling user the popup is blocked) or temporarily disable popup blockers.

Accept the Agreement

Click SEARCHES (on the red bar), select Judgments

Please enter the answer to this math problem (this helps us make sure you are a human) click Submit

Search screen will load.

Debtor Search 1

  • Enter the last name into the Debtor's Last Name field, a percent sign % the first few letters of the first name, followed by the percent sign %
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.

Debtor Search 2

  • Enter the last name into the Debtor's Last Name field
  • Enter the first name in the First Name field
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations

Company Search

  • Enter the Company Name in the Debtor's Last Name field.
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.
Liens Online Record Search

Go to: https://kiosk.suffolkcountyny.gov/KioskWeb/Notifications.aspx

NOTE: Popup Blockers - either always allow popups from our site (click the flashing tool bar telling user the popup is blocked) or temporarily disable popup blockers.

Accept the Agreement

Click SEARCHES (on the red bar), select Judgments

Please enter the answer to this math problem (this helps us make sure you are a human) click Submit

Search screen will load.

Search 1 January 1983 to September 16, 2007

  • Enter the last name into the Against Last Name/Company field, a space and the first few letters of the first name, Do Not enter anything into the First Name field
  • Click the Search button
  • You may access additional information by clicking on the Lien#.
  • To check the status of a lien if any see the Release Date in the heading and/or the Notations or Remarks section.

Search 2 September 16, 2007 to verify date

  • Enter the last name into the Against Last Name/Company field.
  • Enter the first few letters of the first name in the First Name field.
  • Click the Search button.
  • You may access additional information by clicking on the Lien#.
  • To check the status of a lien if any see the Release Date in the heading and/or the Notations or Remarks section.
How would I obtain proof of a Satisfaction of Judgment?
  1. Verify a Satisfaction of Judgment has been filed with the Suffolk County Clerk’s Office: How do I search the Judgments and Liens?
  2. Go to: https://kiosk.suffolkcountyny.gov/KioskWeb/Notifications.aspx
  3. NOTE: Popup Blockers - either always allow popups from our site (click the flashing tool bar telling user the popup is blocked) or temporarily disable popup blockers.
  4. Accept the Agreement
  5. Click SEARCHES (on the red bar), select Judgments Please enter the answer to this math problem (this helps us make sure you are a human) click Submit, Search screen will load.

Debtor Search 1

  • Enter the last name into the Debtor's Last Name field, a percent sign % the first few letters of the first name, followed by the percent sign %
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.

Debtor Search 2

  • Enter the last name into the Debtor's Last Name field
  • Enter the first name in the First Name field
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations

Company Search

  • Enter the Company Name in the Debtor's Last Name field.
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.
  1. Once you a Satisfaction of Judgment has been filed with the Suffolk County Clerk’s Office, you may request a Certificate of Disposition from the County Clerk. Fee of $5.00 (check or money order only).

Requests should be sent by mail to: Suffolk County Clerk Attn: Judgment Dept. 310 Center Drive Riverhead NY 11901. All requests should include the name the judgment is against, the amount, creditor and filing date or you may print out a copy. Once you obtain the Certificate from our office, you should keep the original and mail copies to the credit bureau, or, give a copy to the lender if they need it for a mortgage closing.

What do I do if Judgments come up in the system that I know are not mine?

Unfortunately, the County does not perform searches and does not provide written documentation stating whether someone has judgments or not. It is up to the individual to dispute any discrepancies with the credit bureaus reporting the errors. It may be difficult dealing with the credit bureaus as they are not very helpful, but we cannot verify whether a judgment against a name is against a specific person. It may be someone with the same or similar name (especially in cases of fathers and sons). All you can verify is the name on the judgment and the address for that person at the time the judgment was filed. We do not receive or provide any personal identifying information.

Where would I go to obtain my Military Discharge papers (DD-214)?

Click here for details

suffolk county seal

The Suffolk County Clerk's Office continues to develop strategies and systems that promote real-time services and facilitate communication and access.