Home Owner's Watch List (H.O.W.L)

Suffolk County Seal
Judith A. Pascale
Suffolk County Clerk

Welcome to the Suffolk County Clerk's Office

At one time or another either directly or indirectly, every resident of Suffolk County deals with our office. So if you are buying a home, satisfying your mortgage, filing a lien or judgment, grieving your taxes or interacting with the judicial system, we look forward to working with you.

Frequently Asked Questions

How do I obtain a Certificate of Residence for my child who will be attending college next semester?
You may obtain a Certificate of Residence by contacting the County Comptroller's Department of Audit & Control at 631-853-5052 or visit the Suffolk County Comptroller's Office https://www.suffolkcountyny.gov/comptroller/Audit-and-Control.
How do I find information regarding Wills, Estates, Guardianships and Adoptions?
For information concerning wills, estates, guardianships and adoptions, contact Suffolk County Surrogate Court at (631) 852-1745.
How and when are properties in Suffolk County Auctioned?

County-owned surplus real estate see: Suffolk County Real Property Auction.

The Suffolk County Clerk’s Office does not have a listing of foreclosures. You must contact the bank’s attorney and or the referee.

How do I obtain or file a copy of my Business Certificate?

In Person: Bring as much information as possible (Business Name, Owner’s Name) to identify the document with you. Payment options cash, check or money order made payable to the Suffolk County Clerk certified copy fee is $5.00. Please note: photo identification is required to enter the building, the Suffolk County Clerk's Office is located at 300 Center Drive, Riverhead, NY 11901, proceed to the Public Access Room.

By Mail: See: Business Certificate Order Form to request by mail.

Where may I find the Approved LLC Publications Newspaper Listing?
See Approved LLC Publications.
How do I obtain a copy of my Deed?

***NEW Purchase Certified Copies of Deeds and Mortgages ONLINE from 1987 coming forward, go to: https://suffolkcountyny.gov/Portals/0/formsdocs/clerk/Forms/web%20cert%20online%20instructions.pdf for instructions.

In Person: Bring a copy of your tax bill and/or the Liber and Page numbers or as much information as possible to identify the document with you.

There is a $5.00 - $10.00 fee

Payment options cash, check or money order made payable to the Suffolk County Clerk.

Please note: photo identification is required to enter the building, the Suffolk County Clerk's Office is located at 300 Center Drive, Riverhead, NY 11901, proceed to the Public Access Room.

By Mail: Use the Deed Order Form to request a copy by mail.

What is the Liber and Page number?
The Liber and Page is the unique number assigned to each document at the time it is recorded in the Suffolk County Clerk's Office
What is a Tax Map Number and how do I enter it on your website?
The tax map number identifies a specific piece of property. The Tax Map number is generally found on tax bills and other official documents. It is a four part number: District = 4 digits; Section = 5 digits; Block = 4 digits and Lot = 6 digits. Entry on the web would be as such: 0100 01100 0100 001000. If you do not have your tax map number, please contact your Town Assessor’s Office.
How do I obtain a copy of my Satisfaction of Mortgage?

***NEW Purchase Certified Copies of Deeds and Mortgages ONLINE from 1987 coming forward, go to: https://suffolkcountyny.gov/Portals/0/formsdocs/clerk/Forms/web%20cert%20online%20instructions.pdf for instructions.

In Person: Bring a copy of your tax bill and/or the Liber and Page numbers or as much information as possible to identify the document with you. Payment options cash, check or money order made payable to the Suffolk County Clerk. Please note: photo identification is required to enter the building, the Suffolk County Clerk's Office is located at 300 Center Drive, Riverhead, NY 11901, proceed to the Public Access Room.

By Mail: See: Mortgage Satisfaction Order Form to request by mail.

How do I search Judgments and Liens?

Go to: https://kiosk.suffolkcountyny.gov/KioskWeb/Notifications.aspx

NOTE: Popup Blockers - either always allow popups from our site (click the flashing tool bar telling user the popup is blocked) or temporarily disable popup blockers.

Accept the Agreement

Click SEARCHES (on the red bar), select Judgments

Please enter the answer to this math problem (this helps us make sure you are a human) click Submit

Search screen will load.

Debtor Search 1

  • Enter the last name into the Debtor's Last Name field, a percent sign % the first few letters of the first name, followed by the percent sign %
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.

Debtor Search 2

  • Enter the last name into the Debtor's Last Name field
  • Enter the first name in the First Name field
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations

Company Search

  • Enter the Company Name in the Debtor's Last Name field.
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.
Liens Online Record Search

Go to: https://kiosk.suffolkcountyny.gov/KioskWeb/Notifications.aspx

NOTE: Popup Blockers - either always allow popups from our site (click the flashing tool bar telling user the popup is blocked) or temporarily disable popup blockers.

Accept the Agreement

Click SEARCHES (on the red bar), select Judgments

Please enter the answer to this math problem (this helps us make sure you are a human) click Submit

Search screen will load.

Search 1 January 1983 to September 16, 2007

  • Enter the last name into the Against Last Name/Company field, a space and the first few letters of the first name, Do Not enter anything into the First Name field
  • Click the Search button
  • You may access additional information by clicking on the Lien#.
  • To check the status of a lien if any see the Release Date in the heading and/or the Notations or Remarks section.

Search 2 September 16, 2007 to verify date

  • Enter the last name into the Against Last Name/Company field.
  • Enter the first few letters of the first name in the First Name field.
  • Click the Search button.
  • You may access additional information by clicking on the Lien#.
  • To check the status of a lien if any see the Release Date in the heading and/or the Notations or Remarks section.
How would I obtain proof of a Satisfaction of Judgment?
  1. Verify a Satisfaction of Judgment has been filed with the Suffolk County Clerk’s Office: How do I search the Judgments and Liens?
  2. Go to: https://kiosk.suffolkcountyny.gov/KioskWeb/Notifications.aspx
  3. NOTE: Popup Blockers - either always allow popups from our site (click the flashing tool bar telling user the popup is blocked) or temporarily disable popup blockers.
  4. Accept the Agreement
  5. Click SEARCHES (on the red bar), select Judgments Please enter the answer to this math problem (this helps us make sure you are a human) click Submit, Search screen will load.

Debtor Search 1

  • Enter the last name into the Debtor's Last Name field, a percent sign % the first few letters of the first name, followed by the percent sign %
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.

Debtor Search 2

  • Enter the last name into the Debtor's Last Name field
  • Enter the first name in the First Name field
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations

Company Search

  • Enter the Company Name in the Debtor's Last Name field.
  • Click the Search button.
  • You may access additional information by clicking on the Index #.
  • To check the status of a judgment if any see Remarks or Notations.
  1. Once you a Satisfaction of Judgment has been filed with the Suffolk County Clerk’s Office, you may request a Certificate of Disposition from the County Clerk. Fee of $5.00 (check or money order only).

Requests should be sent by mail to: Suffolk County Clerk Attn: Judgment Dept. 310 Center Drive Riverhead NY 11901. All requests should include the name the judgment is against, the amount, creditor and filing date or you may print out a copy. Once you obtain the Certificate from our office, you should keep the original and mail copies to the credit bureau, or, give a copy to the lender if they need it for a mortgage closing.

What do I do if Judgments come up in the system that I know are not mine?

Unfortunately, the County does not perform searches and does not provide written documentation stating whether someone has judgments or not. It is up to the individual to dispute any discrepancies with the credit bureaus reporting the errors. It may be difficult dealing with the credit bureaus as they are not very helpful, but we cannot verify whether a judgment against a name is against a specific person. It may be someone with the same or similar name (especially in cases of fathers and sons). All you can verify is the name on the judgment and the address for that person at the time the judgment was filed. We do not receive or provide any personal identifying information.

Where would I go to obtain my Military Discharge papers (DD-214)?

Click here for details

suffolk county seal

The Suffolk County Clerk's Office continues to develop strategies and systems that promote real-time services and facilitate communication and access.