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FEMA Public Assistance Information

 

COVID-19 Disaster Response and Recovery Information and Inquires for FEMA Public Assistance Applicants

  

Declaration Code: DR-4480 (COVID-19)

Declaration Date: March 20, 2020

Deadline for Completion of work: September 19, 2020

Incident Period: January 20, 2020 and continuing

 

NYS Division of Homeland Security and Emergency Services (DHSES) who is the state recipient of incoming COVID-19 FEMA Public Assistance (PA) funding for Emergency Protective Measures has provided guidance on eligible costs that may be reimbursed by FEMA. These costs do not include regular pay for employees working during normal hours nor costs associated with lost revenue, these would be costs for labor, materials, equipment, or other services above and beyond those normally required to perform work in response to COVID-19. Those eligible to apply for FEMA PA must be units of local government or private nonprofits, a list of eligible private nonprofits is included in the "Suffolk County FEMA PA Briefing".

Procurements done by units of local government and private nonprofits during their exigent emergency response to COVID-19 for services and supplies are subject to FEMA procurement rules for these circumstances. Please be aware of the following:

  • A cost reasonableness evaluation should be included and documented in every procurement whether competitively bid or sole sourced
  • The State Declaration began on January 20, 2020, but the FEMA exigent emergency rules only cover procurements on or after January 27, 2020.
  • Insure that the Public Assistance Contract Provisions are spelled out in any procurement offering and contract.
  • If you are using contracts that were bid and awarded prior to COVID-19 event that you will seek reimbursement for you must provide a justification for use and amend the contract to include the FEMA Contract Provisions.
  • Time and materials contracts must have fixed hourly rates and a "not to exceed" project cost cap.

Please review the following advisories:

  

If you have questions regarding your eligibility for FEMA PA or any other question related to DR-4480 please fill out the form in the link listed below and someone from the response team will get back to you.

DR-4480 Form

 

Date of Notice: 
Monday, April 20, 2020

The Federal Emergency Management Agency (“FEMA”) within the U.S. Department of Homeland Security is giving public notice of its intent to provide financial assistance to the State of New York, local governments, and private nonprofit organizations under the national emergency and the disaster declarations issued by the President for the State of New York on March 13 and March 20, 2020, respectively, as a result of the Coronavirus Disease 2019 (“COVID-19”).  FEMA is also giving public notice that, in some cases, it may provide financial assistance for activities that may affect historic properties, may be located in or affect wetland areas or the 100-year floodplain, and/or may involve critical actions within the 500-year floodplain. 

I. Public Notice – National Emergency Declaration and Overview of Authorized Assistance

The President declared on March 13, 2020 that an emergency exists nationwide and subsequently declared on March 20, 2020 that a disaster exists in the State of New York pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Pub. L. No. 93-288 (1974) (codified as amended at 42 U.S.C. § 5121 et seq.) (“Stafford Act”) as a result of COVID-19 beginning on January 20, 2020 and continuing.  FEMA has administratively numbered the declaration for the State of New York as FEMA-DR-4480-NY.  Under this declaration, FEMA will provide financial and/or direct assistance to the State of New York under Category B of the Public Assistance Program as authorized by Section 502 of the Stafford Act.  Eligible emergency protective measures taken to respond to the COVID-19 emergency at the direction or guidance of public health officials may be reimbursed under Public Assistance Category B.  State and local government entities and certain private nonprofit organizations throughout the entire State are eligible to apply for Public Assistance. 

II. Public Notice – Assistance for Activities Located in or that Affect Wetlands Areas or Floodplains or that Affect Historic Properties

Some of the activities for which FEMA provides assistance under Public Assistance Category B may affect historic properties, may be located in or affect wetland areas or the 100-year floodplain, and/or may involve critical actions within the 500-year floodplain.  In those cases, FEMA must comply with Executive Order 11988, Floodplain Management; Executive Order 11990, Protection of Wetlands; the National Historic Preservation Act of 1966, 54 U.S.C. § 300101 et seq.) (“NHPA”); and the implementing regulations at 44 C.F.R. pt. 9 (Floodplain Management and Protection of Wetlands) and 36 C.F.R. pt. 800 (Protection of Historic Properties).  The executive orders, NHPA, and/or regulations require FEMA to provide public notice for certain activities as part of approving the award of assistance for specific Public Assistance Category B projects. 

A. Federal Actions in or Affecting Floodplains and Wetlands

Executive Orders 11988 and 11990 require that all federal actions (including federal awards of financial assistance) in or affecting the floodplain or wetlands be reviewed for alternatives to avoid adverse effects and incompatible developments in those areas.  The regulations at 44 C.F.R. pt. 9 set forth the FEMA policy, procedure, and responsibilities for implementing the Executive Orders.  Certain actions are totally excluded from being covered by 44 C.F.R. pt. 9, such as certain emergency protective measures necessary to save lives and protect property and public health.
For those actions not excluded from 44 C.F.R. pt. 9, FEMA will identify and evaluate practicable alternatives to carrying out a proposed action that impacts or is impacted by wetlands or floodplain and use social, economic, historic, environmental, legal, and safety factors when analyzing the practicability of the alternatives.  Where there is no practicable alternative, FEMA will undertake a detailed review to determine what measures can be taken to minimize potential harm to lives and risk from flooding, the potential adverse impacts the action may have on others, and the potential adverse impact the action may have on floodplain and wetland values.  The public is invited to participate in the process of identifying alternatives and analyzing their impacts.  Other Public Assistance projects will undergo more detailed review, including an evaluation of practicable alternatives and FEMA may publish subsequent public notices regarding such projects as necessary as more information becomes available

B. Federal Actions Affecting Historic Properties

Section 106 of the NHPA requires FEMA to consider the effects of its activities (known as “undertakings”) on any historic property and to afford the Advisory Council on Historic Preservation an opportunity to comment on such projects before the expenditure of any federal funds.  A Public Assistance Category B project is an “undertaking” for the purposes of the NHPA and a historic property is any property that is included in, or eligible for inclusion in, the National Register of Historic Places.  For historic properties that will not be adversely affected by FEMA’s undertaking, this will be the only public notice.  It will also be the only public notice if the work is an immediate rescue and salvage operation to preserve life and property (36 C.F.R. § 800.12(d)) or falls within the list of programmatic allowances set forth in the Programmatic Agreement among FEMA, the New York State Historic Preservation Officer, and the State of New York Department of Homeland Security and Emergency Services.  FEMA may, for other projects, provide additional public notices if a proposed FEMA undertaking would adversely affect a historic property. 

III. Further Information or Comment

This will be the only public notice regarding the actions described above for which FEMA may provide assistance under the Public Assistance Program.  Interested persons may obtain information about these actions or a specific project by writing to the following:

Federal Emergency Management Agency
Environmental & Historic Preservation
285 Fulton Street (One World Trade)
Suite 53
New York, NY 10007

Or send an email to:

         FEMAR2COMMENT@fema.dhs.gov

All comments concerning this public notice must be submitted in writing to FEMA within 15 days of its publication.

Suffolk County Government

H. Lee Dennison Bldg

100 Veterans Memorial Hwy
P.O. Box 6100
Hauppauge, NY 11788

Riverhead County Center

County Road 51
Riverhead, NY 11901